Vacancy Announcement

Secretary, Ambassador’s Office

The Embassy of the Republic of the Sudan to in Oslo, is seeking for an experienced Secretary to join the administrative team.

Selection Criteria:

- College/university degree. -Experience in office administration

-Experience with logistics tasks (permits, customs clearance, etc.)

-Willing to accommodate different tasks in a flexible way, also regarding working hours

-Good organizational skills, and the ability to take direction, respond to challenges and meet deadlines

-An understanding of ethical work practices, information privacy, confidentiality and security principles

-Responsible and punctual

-Computer literacy (MS Office, Internet Explorer and etc.)

Very good speaking and writing in English (C2) and Norwegian (C1)

No criminal records

Previous professional experience with embassies or international organizations would be an asset

knowledge of Arabic language will be an asset.

Duties:

-Performing administrative duties such as draft routine letters, notes and official correspondences

-Maintain office systems, schedules, calendars, arrange and confirm appointments

-Manage the Ambassador’s and other diplomatic personnel diaries and programmes of appointments

-Coordinate travel arrangements, hotel accommodation, visa, etc.

-Translating articles, verbal notes, letters, documents, and other standard items from Norwegian to English and from English to Norwegian

-Respond to e-mails, telephone and counter duties will be required

-Assure the updating of the contacts directory & the mailing list

-Follows media reports, distributes messages from the embassy in the media

-Helps to arrange the outgoing and incoming diplomatic post and cargo

-Other duties as directed by the Head of the diplomatic mission

Applications must include:

-A current CV including contact details (tel. no., e–mail address)

-Copies of education certificates

-Copies of reference letters or contact information from previous employers

-Application deadline: 5th of November , 2024, 5:00 pm. Late applications will not be considered.

Please email applications to: sudanembassy.no

Important: Please note that suitability for these positions will be judged against the Selection Criteria and that applications that fail to address the Selection Criteria and/or fail to include referee details will not be considered. Only pre-selected candidates will be informed and invited for the interview.